Records Duplication and Access Fee Schedule

(Please Read Before Submitting Your Request)

This fee schedule covers making paper copies of records when the original is on paper, microfilm, or stored electronically.

Standard Records Request Fees

The following fees apply to all standard business documents (8½ by 14 inches or smaller) that are kept in our regular filing systems. These records take only basic clerical time to find, copy, or show you.

• (a) Paper Copies
  • One-sided pages: $0.50 per page
  • Two-sided pages: $0.75 per sheet
  • All copies are black and white only (no color copies available)
• (b) Electronic Format
  • $8.00 per storage device (CD, flash drive, email, etc.)
  • Plus $0.10 per page on the device
• (c) Record Inspection
  • Free to look at standard records that are easy to find
  • Extended supervision will be charged based on time needed
• (d) Payment
  • Do not pay in advance
  • We will tell you the total cost once your request is ready
  • Records will not be released until full payment is received
• (e) Payment Methods
  • Certified funds or money orders only
  • No credit cards accepted
• (f) Processing Time
  • Please allow enough time for us to prepare your records

Non-Routine Records or Special Technology Fees

If your request needs extensive computer work or lots of staff time, BJCTA may charge extra fees on top of the standard copying fees. This charge will be reasonable and based on:

• Actual technology costs
• Staff time, including supervision
• Computer work needed to create records from archived files

BJCTA reserves the right to refuse requests for records we don't normally produce or to provide them in different formats.

Public Records Policy

Purpose: To create a clear policy for providing the public with copies of public records.

What Are Public Records?

Public records include books, papers, letters, reports, documents, and maps that BJCTA officials, employees, committees, or board members create or receive while conducting BJCTA business.

What Are Confidential Documents?

Confidential documents include:

• Records about people's personal character
• Internal personnel matters and W-2 forms
• Personal information that would invade someone's privacy
• Trade secrets and confidential business information
• Law enforcement records that could be dangerous if released
• Legal work done by BJCTA attorneys

Policy Rules:

1. Viewing Records – You can make an appointment to view public records during normal business hours. Records cannot leave BJCTA custody.
2. Requesting Copies – All requests for copies must be in writing and clearly describe what documents you want.
3. Standard Copying Fees – For records kept in our normal business files:
   • One-sided pages: $0.50 per page
   • Two-sided pages: $0.75 per sheet
   • Electronic format: $8.00 per storage device plus $0.10 per page
   • All copies are black and white only
   • Transit maps may have additional charges
4. Research Fees – If records are hard to find and require extra staff time, you'll pay the copying fees plus additional research charges.
5. Certified Copies – Certified copies cost an extra $5.00 per copy.
6. Computer Time – If your request requires computer work, we may charge reasonable fees.
7. Response Time – We will try to respond to requests within one week. Requests for confidential documents will be denied in writing within 10 days. Time extensions may be needed.
8. Payment – No documents will be released until full payment is received.
9. Burdensome Requests – We may limit, extend, or deny requests that are too demanding, time-consuming, or meant to harass BJCTA or employees.
10. Your Responsibilities – You are responsible for:
    • Inspecting documents to find what you want
    • Paying for copies
    • Arranging pickup or delivery of copies
11. Creating New Documents – BJCTA staff will not create new documents or reports for you. We only provide existing documents.