Agendas and Board Packets
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Agendas and Board Packets
REGULAR MEETING OF THE BOARD OF DIRECTORS
Wednesday, March 3, 2021
12 Noon
AGENDA
https://global.gotomeeting.com/join/263264909
United States: +1 (224) 501-3412
Access Code: 263-264-909
II. Roll Call & Establishment of Quorum
BJCTA Board Members: Darryl Cunningham; Willie Davis, III; Donald Harwell; LeDon Jones;
Johnnye P. Lassiter; Sam Parker; Kevin Powe; Roderick J. Evans; Theodore “Ted” Smith
III. Invocation
IV. Pledge of Allegiance
V. Adoption of the Agenda
VI. Swearing in Ceremony Mr. Roderick J. Evans
City of Hoover Appointee
VII. Adoption of Minutes
A. Regular Meeting of the Board – February 3, 2021
VIII. Public Comment*
IX. Chairman’s Report
X. Transit Citizens Advisory Board (TCAB) Update
XI. Birmingham Xpress (BRT) Update – Charlotte Shaw
XII. Executive Director’s Report
XIII. Consent Calendar
A. Resolution 2021-17 Towing Services – Authorization for the Executive Director to enterinto contract with Weil Wrecker Services, Inc. to provide towing services to BJCTA for three (3) years with two (2) one-year optional renewals. This contract is estimated at $60,000.00 annually.
XIV. Resolutions for Consideration and Approval
A. Resolution 2021-18 – Authorization for the BJCTA Board of Directors to authorize Board Chair, Theodore Smith to enter into a 3-day extension with Frank T. Martin Consult, LLC for Frank T. Martin to serve as Chief Executive Officer / Executive Director for a three (3) day period at a rate $725.80 per day which will carry to the next full board meeting on March 3, 2021 Thereafter, both parties will agree to meet and confer to renew the contract for a new mutually agreed upon term. This extension will not exceed $2,177.40.
B. Resolution 2021-19 Frank T. Martin Consult, LLC – Authorization for the BJCTA Board of Directors to authorize Board Chair, Theodore Smith to enter into a contract with Frank T. Martin Consult, LLC for Frank T. Martin to serve as Chief Executive Officer / Executive Director for a seven (7) month period at a rate $22,500.00 per month. Thereafter, both parties will agree to meet and confer to renew the contract for a new mutually agreed upon term.
XV. Old Business
XVI. New Business
XVII. Adjournment
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Agendas and Board Packets
FINANCE & ADMINISTRATION COMMITTEE MEETING
Wednesday, February 17, 2021
12 Noon
Immediately following Planning and Program Development Committee Meeting
AGENDA
https://global.gotomeeting.com/join/127973957
United States: +1 (408) 650-3123
Access Code: 127-973-957
II. Roll Call/ Establishment of Quorum
III. Adoption of Agenda
IV. Adoption of Meeting Minutes
A. January 20, 2021
V. Executive Director’s Report
VI. Operations Update
VII. Vehicle Maintenance Update
VIII. Resolutions for Consideration and Approval
IX. Items for Information and/or Discussion
A. Departmental Reports
X. Old Business
XI. New Business
XII. Adjournment
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Agendas and Board Packets
PLANNING & PROGRAM DEVELOPMENT COMMITTEE MEETING
Wednesday, February 17, 2021
12 Noon
Immediately following the Finance & Administration Committee Meeting
AGENDA
https://global.gotomeeting.com/join/127973957
United States: +1 (408) 650-3123
Access Code: 127-973-957
II. Roll Call/ Establishment of Quorum
III. Adoption of Agenda
IV. Adoption of Meeting Minutes
A. January 20, 2021
V. Executive Director’s Report
VI. BRT – MAX Staff Update
VII. Farmer’s Market Update
VIII. Planning Department Update
IX. Resolutions for Consideration and Approval
X. Items for Information and/or Discussion
A. Departmental Reports
XI. Old Business
XII. New Business
XIII. Adjournment
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Agendas and Board Packets
FINANCE & ADMINISTRATION COMMITTEE MEETING
Wednesday, February 17, 2021
12 Noon
AGENDA
https://global.gotomeeting.com/join/127973957
United States: +1 (408) 650-3123
Access Code: 127-973-957
II. Roll Call/ Establishment of Quorum
III. Adoption of Agenda
IV. Adoption of Meeting Minutes
A. January 20, 2021
V. Monthly Financial Report
VI. COVID-19 Update
VII. Executive Director’s Report
VIII. Resolutions for Consideration and Approval
A. Resolution 2021-17 Towing Services – Authorization for the Executive Director to enter into contract with Weil Wrecker Services, Inc. to provide towing services to BJCTA for three (3) years with two (2) one-year optional renewals. This contract is estimated at$60,000.00 annually.
IX. Items for Information and/or Discussion
A. Departmental Reports
X. Old Business
XI. New Business
XII. Adjournment
Click here to download the file
Agendas and Board Packets
REGULAR MEETING OF THE BOARD OF DIRECTORS
Wednesday, February 3, 2021
12 Noon
AGENDA
https://global.gotomeeting.com/join/263264909
United States: +1 (224) 501-3412
Access Code: 263-264-909
II. Roll Call & Establishment of Quorum
BJCTA Board Members: Darryl Cunningham; Willie Davis, III; Donald Harwell; LeDon Jones;
Johnnye P. Lassiter; Sam Parker; Kevin Powe; Martin Weinberg; Theodore “Ted” Smith
III. Invocation
IV. Pledge of Allegiance
V. Adoption of the Agenda
VI. Adoption of Minutes
A. Regular Meeting of the Board – January 6, 2021
VII. Public Comment*
VIII. Chairman’s Report
IX. Transit Citizens Advisory Board (TCAB) Update
X. Birmingham Xpress (BRT) Update – Charlotte Shaw
XI. Executive Director’s Report
A. Comprehensive Operation Analysis – TMD, Inc.
XII. Consent Calendar
A. Resolution 2021-12 Customer and Community Satisfaction Survey; 1) Customer and Community Satisfaction Survey 2) Strategic Planning 3) Performance Measurement and Benchmarking (Key Performance Indicators)- Authorization for the Executive Director to enter into a Task Order agreement with TransPro. The firm will provide the following services: 1) Customer and Community Satisfaction Survey 2) Strategic Planning 3) Performance Measurement and Benchmarking (Key Performance Indicators) on a task order basis. The required local match of $10,000 will be provided by the City of Birmingham. The remainder of this task will be funded by a Section 5307 Grant allocating $197,433.00. The proposed total cost of this task order will not exceed $207,433.00.
B. Resolution 2021-13 Fuel Management System – Authorization for the Executive Director to procure a Fuel Management System from SynTech Systems Inc. This system allows data collection mileage, fuel & engine monitoring to be generated electronically by wireless data-capturing versus manually. This system will also include installation,
additional equipment, training and licensing. The total cost of the system including future funds to cover Fleetnet and new ERP development for connectivity for a 3-year, period is $334,864.00. This will also include two 1-year renewal options.
C. Resolution 2021-14 Low Sulfur #2 Diesel & Regular #87 Octane Unleaded Fuel – Authorization for the Executive Director to exercise the first of three 1-year renewal options for Petroleum Traders Inc to provide Low Sulfur #2 Diesel & Regular #87 Octane Unleaded Fuel to BJCTA for revenue and non-revenue fleet. The estimated usage for 2021 is $30,000.00.
D. Resolution 2021-15 Apollo Camera Retrofit Phase II System – Authorization for the Executive Director to utilize Apollo Video Technology to provide and retrofit a Mobile Video Surveillance System (MVSS) on the remaining 41 Paratransit and Fixed Routebuses. The cost of the MVSS system will not exceed $226,136.80.
E. Resolution 2021-16 Temporary Staffing – Authorization for the Executive Director/CEO to utilize Robert Half Staffing Agency (Accountemps) to provide temporary accounting services in the Finance Department until vacancies are filled in the positions of the Senior Accountant and the Staff Accountant. The cost of the temporary accounting
services will not exceed $65,000.
XIII. Resolutions for Consideration and Approval – None
XIV. Old Business
XV. New Business
A. Executive Director Goals for 2021
XVI. Adjournment
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Agendas and Board Packets
EXECUTIVE DIRECTOR EVALUATION COMMITTEE MEETING
Wednesday, January 20, 2021
Immediately following the Special Called Meeting
AGENDA
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You can also dial in using your phone.
United States: +1 (408) 650-3123
Access Code: 127-973-957
II. Roll Call & Establishment of Quorum
III. Adoption of the Agenda
IV. Adoption of the Minutes
A. November 18, 2020
B. December 16, 2020
V. Evaluation Results
VI. Next Steps
VII. Adjournment
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Agendas and Board Packets, Front Page Items, General Information, Public Notice
SPECIAL CALLED MEETING OF THE BOARD OF DIRECTORS
Wednesday, January 20, 2021
Immediately following the Planning & Program Development Committee Meeting
AGENDA
https://global.gotomeeting.com/join/127973957
You can also dial in using your phone.
United States: +1 (408) 650-3123
Access Code: 127-973-957
II. Roll Call & Establishment of Quorum
BJCTA Board Members: Darryl Cunningham; Willie Davis, III; Donald Harwell; LeDon Jones;
Johnnye P. Lassiter; Sam Parker; Kevin Powe; Martin Weinberg; Theodore “Ted” Smith
III. Adoption of the Agenda
IV. Executive Session
V. Adjournment
Click here to download the file
Agendas and Board Packets, Front Page Items, General Information, Public Notice
FINANCE & ADMINISTRATION COMMITTEE MEETING
Wednesday, January 20, 2021
10:00 AM
AGENDA
https://global.gotomeeting.com/join/127973957
You can also dial in using your phone.
United States:+1 (408) 650-3123
Access Code: 127-973-957
II. Roll Call/ Establishment of Quorum
III. Adoption of Agenda
IV. Adoption of Meeting Minute
IVA. December 16, 2020
V. Monthly Financial Report
VI. COVID-19 Update
VII. Human Resources Update
VIII. Information Technology Update
IX. Executive Director’s Report
X. Resolutions for Consideration and Approval
A. Resolution 2021-12 Customer and Community Satisfaction Survey; 1) Customer and
Community Satisfaction Survey 2) Strategic Planning 3) Performance Measurement
and Benchmarking (Key Performance Indicators)- Authorization for the Executive Director to enter into a Task Order agreement with TransPro. The firm will provide the following services: 1) Customer and Community Satisfaction Survey 2) Strategic Planning
3) Performance Measurement and Benchmarking (Key Performance Indicators) on a task order basis. The required local match of $10,000 will be provided by the City of Birmingham. The remainder of this task will be funded by a Section 5307 Grant
allocating $197,433.00. The proposed total cost of this task order will not exceed $207,433.00.
B. Resolution 2021-13 Fuel Management System – Authorization for the Executive Director to procure a Fuel Management System from SynTech Systems Inc. This system allows data collection mileage, fuel & engine monitoring to be generated electronically
by wireless data-capturing versus manually. This system will also include installation, additional equipment, training and licensing. The total cost of the system including future funds to cover Fleetnet and new ERP development for connectivity for a 3-year
period is $334,864.00. This will also include two 1-year renewal options.
C. Resolution 2021-14 Low Sulfur #2 Diesel & Regular #87 Octane Unleaded Fuel – Authorization for the Executive Director to exercise the first of three 1-year renewal options for Petroleum Traders Inc to provide Low Sulfur #2 Diesel & Regular #87 Octane
Unleaded Fuel to BJCTA for revenue and non-revenue fleet. The estimated usage for 2021 is $30,000.00.
D. Resolution 2021-15 Apollo Camera Retrofit Phase II System – Authorization for the Executive Director to utilize Apollo Video Technology to provide and retrofit a Mobile Video Surveillance System (MVSS) on the remaining 41 Paratransit and Fixed Route
buses. The cost of the MVSS system will not exceed $226,136.80.
E. Resolution 2021-16 Temporary Staffing – Authorization for the Executive Director/CEO to utilize Robert Half Staffing Agency (Accountemps) to provide temporary accounting services in the Finance Department until vacancies are filled in the positions of the
Senior Accountant and the Staff Accountant. The cost of the temporary accounting services will not exceed $65,000.
XI. Items for Information and/or Discussion
A. Departmental Reports
XII. Old Business
XIII. New Business
XIV. Adjournment